Last updated: 22/12/2025

1. Owner and Data Controller

EKHA Rue de la Presse 4, Brussels 1000 – Belgium
Owner contact email:

2. Scope of this notice

This Privacy Policy describes how we process personal data of users who visit and use this website (“Website”).
It applies only to this Website and does not automatically extend to websites or online services reached via links from this Website.

3. Categories of personal data we process

A) Data you provide voluntarily
When you contact us, submit forms, register, or send requests, we may process the data you provide (such as name, email address, organisation, message content, and any other information you choose to include).

B) Browsing and technical data
When you visit the Website, our systems may collect technical data needed for the operation and security of the Website, such as:

  • IP address and device identifiers

  • date/time of access

  • requested pages/resources (URLs)

  • response status codes

  • browser and operating system information

  • approximate technical information used to deliver the Website correctly

These data are generally not collected to identify you directly, but they may allow identification in certain cases (e.g., security incidents).

C) Cookie and similar technology data
We use cookies and similar technologies as described in the Cookie Policy and in the Website’s cookie settings panel.

4. Purposes of processing and legal bases

We process personal data for the following purposes:

  1. Website operation and security
    To provide the Website, ensure stability, prevent abuse, and protect systems.
    Legal basis: legitimate interests and/or compliance with legal obligations, as applicable.

  2. Responding to requests and communications
    To reply to messages, requests, and inquiries.
    Legal basis: legitimate interests and/or steps prior to entering a contract, depending on the request.

  3. Provision of services you request
    To manage registrations, participation requests, or other services made available on the Website.
    Legal basis: performance of a contract or pre-contractual measures (where relevant) and/or legitimate interests.

  4. Analytics (where enabled and accepted)
    To measure usage of the Website and improve content and performance, using aggregated/technical metrics.
    Legal basis: consent where required for non-essential tracking technologies (see Cookie Policy and cookie settings panel).

5. Recipients and processors

Access to personal data is limited to authorised persons who need it to perform their tasks (“need-to-know” principle).
We may also use service providers (processors) for hosting, maintenance, security, communications, and analytics. Such providers process data only on our documented instructions and under appropriate contractual obligations.

6. International transfers

Where service providers process data outside the European Economic Area, transfers are carried out using appropriate safeguards and legal mechanisms recognised by applicable data protection law.

7. Retention periods

We keep personal data only for as long as necessary for the purposes described:

  • Communications and requests: for the time needed to handle the request and for reasonable follow-up.

  • Service/registration data: for the duration of the service relationship and as required by legal and administrative obligations.

  • Technical/security logs: retained for a limited period, proportionate to security and operational needs.

  • Cookies and similar technologies: according to the durations shown in the cookie settings panel and/or cookie lifetimes.

8. Your rights

Where applicable, you may request:

  • access to your personal data

  • rectification of inaccurate data

  • erasure

  • restriction of processing

  • objection to processing

  • data portability (where applicable)

  • withdrawal of consent at any time (where processing is based on consent)

To exercise your rights, contact us using the details in section 1.

9. Complaints

If you believe that the processing of your personal data infringes applicable data protection law, you have the right to lodge a complaint with the competent supervisory authority in your country of residence, workplace, or where the alleged infringement occurred.

10. Updates to this Privacy Policy

We may update this Privacy Policy to reflect changes in our processing activities or legal requirements. The “Last updated” date at the top shows when this page was last revised.